01
Deposits
Part payment should not depend on memory.
Keep the full job amount, every payment received and the remaining balance connected from quotation to pickup.
For printing shops
Know what has been paid before the job leaves your shop.
Track print jobs, deposits, later payments, balances, receipts and recorded business expenses without rebuilding the job history from notebooks and chats.
Built for the money side of printing work, from first deposit to final payment.
Job 0047
500 business cards
Chika Ventures
Agreed price
₦32,000
09 SepDeposit · Transfer₦20,000
12 SepBalance · Transfer₦12,000
Received
₦32,000
Outstanding
₦0
Paid
The printing problem
A print job can have a deposit, expenses and a final balance.
When those details live in separate chats, alerts and notebooks, pickup becomes the moment everyone tries to remember what happened. Berlvis Books keeps the money history attached to the job and customer.
One print job
From deposit to pickup, one payment story.
The job does not become four unrelated entries just because the customer pays in stages.
- 01
Job opened
500 business cards
The customer, job description and agreed price are recorded together.
₦32,000 - 02
Deposit
Transfer received before production
The first payment stays attached to the job instead of becoming a loose alert or chat message.
₦20,000 - 03
Balance
What remains stays visible
The unpaid amount stays connected to the customer and original job while production continues.
₦12,000 left - 04
Pickup
Customer completes payment
The final collection clears the balance and leaves the payment history available for review.
₦12,000
Why it matters
Four records that make a print job easier to explain
02
Payments
Know where every printing payment landed.
A cash deposit belongs in cash. A transfer belongs in transfer. Later payments stay attached to the same job record.
03
Expenses
Printing costs should not disappear inside sales.
Record paper, ink, finishing, outsourced production, transport, power and repairs as business expenses instead of hiding them inside job money.
04
Proof
Give cleaner proof for deposits and final payments.
Sale and later-payment receipts can show what was paid, how it was paid and what balance remains without exposing unrelated records.
At closing
See jobs and money without mixing them together.
Jobs recorded
₦94,500
Total value of recorded print work.
Received
₦79,500
Cash and transfer collected.
Still owing
₦15,000
Customer balances still open.
Recorded expenses
₦6,800
Ink, paper and other entered costs.
Honest limits
Berlvis Books is not a full print-management system.
It records the money side of a printing business clearly. It does not try to run the production floor.
- No design file storage, proofing or artwork approval. Keep those in your existing design tools.
- No production scheduling or machine tracking. Berlvis Books is not a workflow board for the print floor.
- No per-item inventory counts. Paper and ink purchases can be recorded as expenses, not live stock levels.
- No multi-branch consolidated accounting. The current product focuses on one business's daily records.
Questions before you start
Questions printing businesses ask
Start free
Start with the next print job.
Record the job, deposit and balance once, then keep every later payment attached to it.
Free to start. No accounting knowledge required.